Policies, Regulations Forms and Bylaws
4310-43 | Property and Vehicle Damage Regulation
Date Approved: November 16 2015
Accident or Incident Reporting—All Employees
- As soon as possible after the event, report verbally to the appropriate supervisor any accident or incident that involves theft, property damage, vehicle damage, a chemical spill, or a release of a hazardous substance. Vehicle damage includes district-owned or leased vehicles or personal vehicles used on approved district business.
- If it is an incident involving a chemical spill or a release of a hazardous substance, the site supervisor will implement Regulation 4110-15 Emergency Preparedness – Hazardous Material Spill.
- Follow up within 24 hours with the completion of the Report Section of Form 4310-40 – Incident Report and Investigation.
- All accidents or incidents involving theft, property damage, a chemical spill, or a release of a hazardous substance with a value greater than $10,000 will require the online Incident Report form from the Schools Protection Plan Risk Management Program to be filled out and submitted by the site supervisor and/or their secretary.
- All accidents or incidents involving vehicle damage greater than $1,000 will require reporting to the RCMP.
- The site supervisor will ensure that the Director of Operations is informed as quickly as possible. The Director of Operations will determine if a claim for repair costs through ICBC or the School Protection Program is appropriate.
- The site supervisor, in consultation with the Superintendent or the Secretary-Treasurer, will report the incident to the RCMP if it is deemed appropriate in the circumstances.
Accident or Incident Investigation
- After receiving notification of any accident or incident that involves theft, property damage, vehicle damage, a chemical spill, or a release of a hazardous substance, an investigative team comprised of the site supervisor, the employee and a worker representative should, with 24 hours of the notification, conduct an investigation of the incident using Investigation Section of Form 4310-40 – Incident Report and Investigation.
- The incident will be reviewed collectively, in a constructive way, recommending corrective actions and/or procedures to help prevent the recurrence of similar incidents.
- The incident investigation report shall determine:
- the place, date, and time of the incident;
- the names and job titles of persons injured (see also Regulation 4310-41 Worksafe BC Injury Reporting and Investigation and Regulation 4340-42 Student and Public Injury Reporting and Investigation);
- the names of any witnesses;
- a brief description of the incident;
- a statement of the sequence of events which preceded the incident;
- identification of any unsafe conditions, acts or procedures which contributed in any manner to the incident;
- recommended corrective actions to prevent the recurrence of similar incidents, and
- the name(s) of the person(s) who investigated the incident.
4. Any supervisor who requires assistance or advice in conducting an accident/incident investigation should contact the Director of Human Resources.
Debriefing of Incident
- The supervisor will review Form 4310-40 – Incident Report and Investigation at a staff meeting or with the site based health and safety committee, as appropriate.
- For serious incidents that could have general application to other schools, the supervisor will submit the Form 4310-40 – Incident Report and Investigation to the Superintendent.
- The Superintendent will review the Form 4310-40 – Incident Report and Investigation and share the findings at the monthly Administration meeting, or ask the Secretary-Treasurer to share the report with the District Occupational Health & Safety Committee.
- The supervisor will follow up with the injured individual, witnesses and the first aid representative to ensure their well- being.
- The supervisor must report to the Superintendent of Schools or Secretary-Treasurer as soon as possible when the incident:
- causes property damage of $10,000 or more or vehicle damage of $1,000 or more;
- is a vehicle accident involving students; or
- involves a chemical spill or a release of a hazardous material (see Regulation 4110-15 Emergency Preparedness – Hazardous Material Spill).
4310 - - Occupational Health and Safety Policy
4310-40 - - Incident Reporting and Investigation Decision Tree
4310-41 - - Worksafe BC Injury Reporting and Investigation
4310-42 - - Injuries to Students and Members of the Public
4310-44 - - Near Misses Regulation
4330-10 - - Protection of Employees from Violence in the Workplace