Date Approved: February 10 2015
Any act or threat of violence directed towards an employee by another employee or a non-employee, including students, shall not be tolerated and will be dealt with accordingly.
1. The definition of violence is:
The attempted or actual exercise of physical force so as to cause injury to an employee and includes any threatening statement or behaviour which gives an employee reasonable cause to believe that the employee is at risk of injury. (Reference WorkSafe, Regulation 4.27)
2. All employees shall be informed of identified risks of violence related to their job responsibilities that they may encounter during their work day.
3. Training may be provided to enable employees to recognize potential risks of violence in order that they may take appropriate preventive measures.
4. All incidents of violence shall be responded to, with appropriate measures taken in accordance with the School Act and District Policies and Regulations, in order to minimize or prevent a recurrence. Post incident trauma counselling will be available for employee(s) affected by the incident.
Administrative Reporting Procedures:
1. When an employee believes they are at risk due to an act or threat of violence, the employee shall:
a) Secrure the safety of the children (if present) and remove themselves from the situation.
b) Report the circumstances of the incident to their Administrative Officer/Supervisor, as soon as possible.
2. When a report of such an incident is received by an Administrative Officer/Supervisor, they shall:
a) ensure the employee(s) is no longer at risk.
b) if deemed necessary, report the incident to the local law enforcement authority, seeking appropriate assistance to eliminate the immediate risk.
c) complete an investigation into the incident (see Incident Risk Assessment below).
d) if it has been determined that a critical incident of violence towards an employee has occurred, immediately report the full circumstances of the incident to the Superintendent or designate.
e) if the investigation confirms a violent incident, file a written report on the appropriate form (Form 4330-20) with the Secretary-Treasurer.
3. It is the responsibility of each worksite supervisor (for schools, the Administrative Officer) to ensure all employees are aware of the Threat and Violence Report (Form 4330-20). New employees shall be advised within thirty (30) days of the start of their employment with respect to these reporting procedures. Supervisors, on a yearly basis, are to review these reporting procedures with their staff.
4. The contents of a Threat and Violence Report will be shared with the staff in the workplace, if deemed appropriate by the Superintendent or the Administrative Officer/Supervisor. If a safety plan to address the risk of violence is developed and implemented, all staff in the workplace will be informed of the existence of the safety plan, as required by WorkSafe BC. A copy of the plan will be available for review by staff.
5. The School District Occupational Health & Safety Committee shall review all Threat and Violence Reports and shall make recommendations to the Board, as necessary, to reduce future risk.
An investigation and risk assessment shall be performed if an incident of violence or threatening behaviour occurs in the workplace (WorkSafe Regulation 4.30(3)(d)). The Administrative Officer/Supervisor will:
The written Threat and Violence Reports (Form 4330-20) are an important resource for follow-up assessments.
A risk assessment shall be performed at all work sites (as per WorkSafe Regulation 4.28) to ascertain the risk of injury to workers from violence arising out of their employment. A work site risk assessment should take place when a new school is opened and whenever there is a significant change in the configuration of a school or other workplace.
A risk assessment must include consideration of:
In the school setting, risk assessment should consider:
District Staff, Administrative Officers and Supervisors will:
The Work Site Occupational Health and Safety Committee will:
The Violence, Threat, Risk Assessment (VTRA) team will:
The joint district Occupational Health & Safety Committee will:
Basic Threat and Risk Assessment Training Guide, 5th Edition, Level 2: Safer Schools Together WorkSafe BC Regulations 4.27 to 4.30