Date Approved: February 19 2015
Date Reviewed/Amended: July 31 2019
The requirements for written quotes or tenders for maintenance or renovation projects which are not undertaken by district employees are as follows:
|
Procurement Method
|
Total Value (CDN**) of Procurement before taxes |
Means of Procurement
|
Purchase Order ("PO") Approval Authority |
|
Competitive Prices - Recommended |
$0 - $5,000 |
Purchase Order ("PO"); or Pay on Invoice (Cheque Request with Receipts, where applicable) |
Administrator, Supervisor or Director of Finance |
|
Competitive Bids Required |
Over $5,000 - $100,000 |
PO - Buyer must obtain a minimum of 3 competitive quotes |
Director of Finance or Secretary-Treasurer |
|
Open Competition Required |
Over $100,000 - $249,999 |
Request for Quotation ("RFQ"), Request for Tender ("RFT") or Request for Proposal ("RFP") and PO - Buyer must obtain a minimum of 3 competitive quotes |
Superintendent |
|
Open Competition Required |
Over $250,000 |
Public RFQ/RFT/RFP and PO - Buyer must obtain a minimum of 3 competitive quotes |
Board of Education |
Specifications and/or drawings shall be prepared where appropriate. Requirements of the BC School District Facility Plan and Capital Asset Management Framework shall be considered.
The purchase must be referred to the Board of Education if:
For construction projects over $250,000, BC Bid is the preferred venue to post RFQ, RFT or RFP documents.
The contract will normally be placed with the bidder that best meets the evaluation criteria, provided that the bid is within the approved estimate and the bidder meets the specifications.
In emergent circumstances, the Secretary-Treasurer may approve maintenance work to be done by contractors, regardless of the amount, and report on this approval to the Board of Education at their next meeting.
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