Date Approved: October 12 2010
Date Reviewed/Amended: March 14 2023
The creation of records and allowable access to records is subject to the requirements of Bylaw #7 - Freedom of Information/Protection of Privacy Bylaw.
Where records are maintained in an electronic form, there must be a method of producing visible and legible records that will provide adequate information for the intended purpose of the record.
The maintenance of records for minimum periods of time is subject to the requirements of federal and provincial legislation.
Once records are past the applicable retention period, the person responsible for the records is authorized to destroy them once that person is satisfied that:
Records which contain personal or confidential information should be destroyed in a manner that retains the confidentiality of the records
Related Bylaws, Policies & Regulations:
Bylaw #7 Freedom of Information/Protection of Privacy Bylaw
6710-10 Regulation and Procedures: Records Management Program
6710-10 Regulation and Procedures: Records Management Program – Schedule
6710-20 Student Records
6710-00 Heritage Regulation
REFERENCES
6710-10 - - Records Management Regulation
6710-20 - - Student Records Regulation
6710-00 - - Heritage
7 - - Freedom of Information and Protection of Privacy